Stop retyping the same booking four times a day
This is done-for-you business systems setup for catering and events teams ready to get off spreadsheets for good.
Booking form → T&Cs → Invoice → Event sheet.
If your team copies the same client details between all four, by hand, every single day, I'll build the one connected system that ends it, built around how you already work.
12 weeks · From £3,000 · Fixed price agreed before we start
Your average afternoon
A booking comes in and it needs to be put into your master log. Then someone creates the event sheet, typing the same details across again. Then those details need to be copied over for a third time for the invoice.
Nothing is wrong with your team or your standards. The information simply has no way to move across your process automatically, so someone has to keep typing it everywhere it needs to be.
- The same client details typed into three different places
- One person who remembers where everything is
- A system that only "works" as long as nobody goes on holiday
- You can never trust that the document you're looking at is up-to-date
"I know it sounds like a big statement, but I feel like you've changed my life."
- Emily
Streamers Events
Why this happens
Duplication like this happens because the structure was never built to carry this much work. The booking form, the event sheet and the invoice were never connected so a person has to be the connection instead.
Fragile systems get absorbed by the most capable people on the team. It looks like everything is running smoothly, but it's actually a handful of people holding the whole thing together.
How Simplify works
1. Discovery
I learn how your bookings work from enquiry form through to the event sheet, the invoice and how your team handles them along the way.
2. Research
I compare platforms on how well they handle bookings, event sheets and invoicing, what they cost, and whether they're stable enough to rely on.
3. Recommendation
I come back with two or three options and a clear recommendation. You decide. Nothing moves forward until you're confident.
4. Build
I translate your processes into the new platform properly so once a booking is entered once, the information flows through to the right places automatically.
5. Training and handover
A live session for the whole team, from whoever takes the enquiry to whoever sends the invoice, plus a recorded walkthrough.
Simplify at a glance
Who it's for: Small service businesses with an established team who have outgrown spreadsheets and email threads.
What you get:
- A discovery conversation about how your business runs
- Research into the platforms that fit, with two or three options and a clear recommendation
- A system built around your processes
- Full documentation, ready for handover
- Live team training sessions and recorded walkthroughs
Timeline: Most projects take 12 weeks, and some take longer depending on the complexity of your processes and the platform we agree on.
Investment: From £3,000, scoped individually, with a fixed price agreed before we begin.
Is Simplify right for you?
- Your bookings run through spreadsheets, docs or a mix of both
- You know something needs to change, but you don't have time to research tools yourself
- You want it done properly and handed over
- You're a small team without an in-house tech person
If you already have several tools that simply don't talk to each other, Evolve would be a better fit for you.
Why work with me
Platform-agnostic
I don't have any loyalty to a specific tool, only to which one is going to work for your team.
People-first
Your team deserves a system that they can actually use; one that has been tailored to how they work.
Emotionally intelligent
If you or your team loves doing a certain process manually, I respect that. Nobody is pushed into automating something just because it can be.
Investment
Simplify projects start from £3,000. Every project is scoped individually, because the right solution depends on the size of your team, the complexity of your processes, and the platform we agree on.
- Apply. Tell me about your business through the application form.
- Have a discovery call. If it's a good fit, we'll talk through where your business is, what's not working, and what a proper system would involve.
- See the scope. You'll get a clear scope and a fixed price before anything begins.
Have a question before booking? Get in touch.
FAQs
Will my team need to learn something complicated?
No. I keep systems as simple as possible. My goal is to create a system your team can actually use without feeling overwhelmed.
If you already have tools in place but they aren't connected and your team is duplicating effort, Evolve is likely a better fit.
Do you only work with specific platforms?
No, the research stage exists to find the right fit for your team, whether I've worked with the platform before or not.
Will I be able to maintain it myself after the project?
Yes. Everything I build is documented clearly, and the training session is designed to make sure your team is genuinely confident.
If something changes down the line and you need support, retainer options are available for exactly that.
What if we don't end up using all the features?
That's fine. I won't build anything your team doesn't need.
The goal is a system that gets used, not one that's clever and overwhelming.
Simpler is always better.
How long does a Simplify project take?
Most Simplify projects take 12 weeks but could take longer, depending on the complexity of your processes and the platform we agree on.
We'll agree on a realistic timeline before anything begins.
What does the quote include?
Your quote will clearly set out the scope of work, the platform, the timeline, and the investment. Nothing will be vague or open-ended. You'll know exactly what you're getting before you commit to anything.
What if we need ongoing support?
Once your system is built and your team is using it, most clients find they want someone to call when things change - a new team member joins, a process shifts, a new tool needs connecting.
After a Simplify project, I offer ongoing retainer support for businesses that want me to maintain and develop their systems over time. It's a practical arrangement for a growing business: you get a trusted pair of hands without having to brief someone new every time something needs updating.
If this sounds useful, we can talk through what that would look like towards the end of your Simplify project.
Can we start smaller?
Yes. If one process or tool is causing most of the pain, I can start there at £600 a day, with the days agreed in advance. We'll see whether a bigger project makes sense afterwards.
