Stop retyping the same booking three times a day
This is done-for-you business systems setup for catering and events teams ready to get off spreadsheets for good.
Booking form > Event sheet > Invoice.
If your team copies the same client details between all three, by hand, every single day, I'll build the one connected system that ends it, built around how you already work.
Your average afternoon
A booking comes in and it needs to be put into your master log. Then someone creates the event sheet, typing the same details across again. Then those details need to copied over for a third time for the invoice.
Nothing is wrong with your team or your standards. The information simply has no way to move across your process automatically, so someone has to keep typing it everywhere it needs to be.
- The same client details typed into three different places
- One person who remembers where everything is
- A system that only "works" as long as nobody goes on holiday
- You can never trust that the document you're looking at is up-to-date
Why this happens
Duplication like this happens because the structure was never built to carry this much work. The booking form, the event sheet and the invoice were never connected so a person has to be the connection instead.
Fragile systems get absorbed by the most capable people on the team. It looks like everything is running smoothly, but it's actually a handful of people holding the whole thing together.
How Simplify works
1. Discovery
I learn how your bookings work from through enquiry form, the event sheet, the invoice and how your team handles them along the way.
2. Research
Once I understand your business, I go away and do the research. I look at what would genuinely fit your team and the way you work.
3. Recommendation
I come back to you with two or three options and a clear recommendation. You decide. Nothing moves forward until you're confident.
4. Build
I translate your processes into the new platform properly so once a booking is entered once, the information flows through to the right places automatically.
5. Training and handover
A live training session with your team so everyone is confident using the new system from day one. Plus a recorded walkthrough they can come back to whenever they need it.
Want me to stay on?
Once your system is built and your team is using it, most clients find they want someone to call when things change - a new team member joins, a process shifts, a new tool needs connecting.
After a Simplify project, I offer ongoing retainer support for businesses that want me to maintain and develop their systems over time. It's a practical arrangement for a growing business: you get a trusted pair of hands without having to brief someone new every time something needs updating.
If this sounds useful, we can talk through what that would look like towards the end of your Simplify project.
Is Simplify right for you?
- Your bookings run through spreadsheets, docs or a mix of both
- You know something needs to change, but you don't have time to research tools yourself
- You want it done properly and handed over
- You're a small team without an in-house tech person
If you already have several tools that simply don't talk to each other, Evolve would be a better fit for you.
Why work with me
Platform-agnostic
I don't have any loyalty to a specific tool, only to which one is going to work for your team.
People-first
Your team deserves a system that they can actually use; one that has been tailored to how they work.
Done once, done well
I build systems meant to last. No more quick fixes that you'll be redoing again next year.
Emotionally intelligent
If you or your team loves doing a certain process manually, I respect that. Nobody is pushed into automating something just because it can be.
Hands-on
I don't simply tell you what needs to be done, I stay and build it. Then I train your team on it.
Built around you
Every recommendation starts with how your business is already running.
Investment
Simplify projects start from £3,000.
Every Simplify project is scoped individually because the right solution depends on the size of your team, the complexity of your processes, and the platform we agree on.
To get started, fill out an application below.
If it's a good fit, I'll invite you to a discovery call where we'll talk through where your business is, what's not working, and what a proper system would involve and I'll come back to you with a clear scope and a fixed price before anything begins.
Have a question before booking? Get in touch.
FAQs
Will my team need to learn something complicated?
No. I keep systems as simple as possible. My goal is to create a system your team can actually use without feeling overwhelmed.
If you already have tools in place but they aren't connected and your team is duplicating effort, Evolve is likely a better fit.
Do you only work with specific platforms?
No, the research stage exists to find the right fit for your team, whether I've worked with the platform before or not.
Will I be able to maintain it myself after the project?
Yes. Everything I build is documented clearly, and the training session is designed to make sure your team is genuinely confident.
If something changes down the line and you need support, retainer options are available for exactly that.
What if we don't end up using all the features?
That's fine. I won't build anything your team doesn't need.
The goal is a system that gets used, not one that's clever and overwhelming.
Simpler is always better.
How long does a Simplify project take?
Most Simplify projects take 12 weeks but could take longer, depending on the complexity of your processes and the platform we agree on.
We'll agree on a realistic timeline before anything begins.
What does the quote include?
Your quote will clearly set out the scope of work, the platform, the timeline, and the investment. Nothing will be vague or open-ended. You'll know exactly what you're getting before you commit to anything.
